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2013 International Television and Film Awards RULES AND REGULATIONS
1. DEADLINE FOR ENTRIES
Final Deadline: 13 November 2012
2. ENTRY FEES
- Single $375 USD
- Series $675 USD
- Student $50 USD
A separate fee is applicable for each category selection. If you are submitting more than one entry, send only one payment for the total amount of all your entry fees. Our preferred payment is by VISA, MasterCard, and AMEX. Credit Card Fees – American Express, 2.5% of total order, MC and Visa 1.5%. Currency must be in USA dollars made payable to INTERNATIONAL AWARDS GROUP, LLC.
INTERNATIONAL AWARDS GROUP must receive payment within 7 business days following the completion of your online entry submission in order to process entries, otherwise the entries may be withdrawn from the competition.
For wire (or bank) transfer payments, all bank charges must be prepaid by you and an additional $35 US dollars will be added to the total amount on your invoice to cover intermediary bank fees. You must include your invoice number on your bank transfer.
Instruction forms so we can match your payments to your order.
Your invoice number and our bank transfer information will be available to you just prior to checkout. You will be able to print your invoice for your accounting department so they can execute the transfer.
Late Entry Fee: Any entry submitted after the official Final Deadline may be subject to a 10 % Late Entry Processing Fee.
Refund Policy: Refunds of entry fees will only be granted if a request is made within 14 days of submitting entries and then a $100 fee will be charged to cover additional administrative costs. After 14 days, because entries will have been processed and entered into the system, no refunds will be granted but we will be able to block the entries from the judging schedule. No refunds will be made once judging begins.
3. ELIGIBILITY
To be eligible for the 2013 competition, entries must have been first produced, released, exhibited, screened, aired or shown online between 1 September 2011 and the final deadline.
4. CATEGORIES
Select the category that most closely relates to your submission's type of program, primary purpose or target audience. You may enter the same production or program in multiple categories, including program categories and technique categories. There is an entry fee for each category you enter. Individual entries are evaluated for their intrinsic merits – without comparing them with others. Each entry is, in effect, in competition with itself, and is measured by our international award-winning jury of experts using an industry-accepted standard of excellence. The number of entries in a category has no bearing on how each entry is scored by the jury.
The categories for Television & Film are divided into two main groups: there is a group for submissions which are distributed/transmitted and a group for submissions which are exhibited/screened. The first group includes News Programs, News Reports/Features, Entertainment Programs, Entertainment Specials, Promotions/Station IDs & Opens, Documentaries, Music Videos, Online Programs, Student productions/webisodes and categories for crafts.
The second group includes Feature Films, Documentary Films, Short Films, Industrial Productions, Corporate Presentations, Network Upfronts, Business Theater, Event Venue Productions, Education/Information/Entertainment Productions/For-Purchase-Videos, and categories for crafts.
See Categories listing for definitions and additional explanations.
5. DELIVERY REQUIREMENTS & TECHNICAL REQUIREMENTS
See Separate Technical Requirements document for all preparation steps and uploading instructions.
6. TRANSLATION
Productions not produced in the English language must have either subtitles or overdubbing in English (preferred) or a detailed synopsis and translation of the first and last 10 minutes of the entry in English submitted during the online entry process.
The translation must be submitted digitally either in the translation box provided on the online entry form or as a word document or a pdf. We will not accept translations in any other format. Translations may only be edited after the entry process is complete by contacting NYF Processing.
7. BACKGROUND SUMMARY (REQUIRED FIELD)
In order to better assist the jury, we no longer ask for an optional synopsis of entries. Instead, please include a written background summary that includes the purpose of your entry, the audience of your entry, and the market size (local, regional, syndicated, national) of your entry, along with any other pertinent information about content and context. The background summary is required during the online entry process. This should not exceed 200 words and will be seen by the judges to evaluate your submission.
Business/Industrial Theater entries may include written background material on the show (outlining development, goals and results), detailed production notes, audience demographics, and any other information you wish the judges to take into account.
Best Innovation entries may add a non-broadcast support video file with background material for evaluation by the jury.
Best Technical Production Team entries may add a non-broadcast support video file on the complexity of the production for evaluation by the jury
8. CREDITS
When submitting your credits, be aware that if your entry is a winner, the name of the entering company, name of the network/brand (if any), name of the category, and title of the entry will appear on the award which is given to each winning entry. We also include the year of the competition. You may purchase personalized trophies with customized credits for the individual people involved in the creation of the work. Certificates list four names with corresponding job titles. An additional eight names with job titles can be listed in the showcase section of our website. Finalists, when notified, will be given the opportunity to update and correct credits. However, if no corrections are made, credits listed during the entry process will be considered the credits of record.
9. DISPOSITION OF ENTRY/ERRORS & OMISSIONS
Entries and materials submitted will not be returned and may be displayed, shown, duplicated, published or reproduced for educational and/or promotional purposes as New York Festivals® deems appropriate. By entering, the entrant agrees to hold New York Festivals® and any of its affiliated companies exempt from any costs or expenses of any claim arising out of any such use.
Entrants have the option to not have their entry shown in its entirety on our websites by exercising the option listed on the online entry form. Entrants who exercise that option may upload trailers once judging has concluded if they desire to showcase their winning entries.
New York Festivals ® assumes no responsibility for the acts or omissions of those individuals or entities submitting entries pursuant to this notice. All submitting entities and/or individuals are advised to review submissions with respect to correct name credits and other information.
10. AWARD ANNOUNCEMENTS & PROMOTION
Finalists will be announced in January and the Grand, Gold, Silver, and Bronze winners will be announced at an awards ceremony held in Las Vegas at The NAB Show on 9 April 2013. The Specialty Awards of Broadcaster of the Year and Production Company of the Year will be announced at that time. Press releases will be sent to international wire services and to the trades. New York Festivals® winners may refer in advertising and publicity to the fact that they are a New York Festivals® winner and, for one year after the award was bestowed may use a replica of the New York Festivals® medal or the New York Festivals® logo in such advertising. A ® registration mark must accompany the use of the medal.
11. UNDPI AWARD
In collaboration with the United Nations Department of Public Information, New York Festivals® established the UNDPI Awards in 1990 to honor television programming that best exemplifies the aims and ideals of the United Nations. Programs that achieve Finalist status are eligible to compete for these prestigious annual awards at no additional cost. Global concerns of particular interests to the United Nations include peace and security; advancement of women; social development; health issues including HIV/AIDS; human rights; crime and violence; literacy; sustainable development; and the fight against poverty. Eligible finalists will be judged by a blue ribbon panel convened by the United Nations to select Gold, Silver, and Bronze United Nations Award Winners. Results will be announced at the 9 April 2013 ceremony.
12. ONLINE FORMS
We no longer accept offline paper forms. Please use our online entry system for each of your submissions. A printable record of the total for all your entries will be automatically generated at Checkout. This record will include an invoice for the total amount due and delivery instructions, along with the Entry Item ID labels for any submissions which cannot be uploaded and must be delivered by mail or courier. WE STRONGLY ENCOURAGE ENTRANTS TO UPLOAD THEIR SUBMISSIONS. PLEASE REFER TO THE TECHNICAL REQUIREMENTS DOCUMENTS.
If you cannot upload your entry, you must do the following three things before you package your entries for mail or courier:
- As soon as you receive the email sent to you immediately after checkout, make extra copies.
- Cut out the Entry Item ID labels provided in the second half of the record and attach to each individual entry. Attach the provided mailing address label to the package to be shipped. IMPORTANT: These labels contain important coding information specific to each entry and MUST be attached.
- Enclose a copy of the record you received immediately after checkout in the shipping carton along with your entry(s).
Note: All shipping costs, insurance, customs duties and handling fees for all entries must be prepaid by the sender. We cannot assume responsibility for customs clearance. Send labeled materials, along with the computer-generated invoice to:
- New York Festivals
- 260 West 39th Street, 10th Floor
- New York, NY 10018, USA
- Tel. 212.643.4800
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