2012 International Television and Film Awards RULES AND REGULATIONS

1. DEADLINE FOR ENTRIES

Final Deadline: October 3, 2011


2. ENTRY FEES

Single $355 USD
Series $655 USD

Student $50 USD

A separate fee is applicable for each category selection. If you are submitting more than one entry, send only one payment for the total amount of all of your entry fees. Our preferred payment type is by VISA, MasterCard, and AMEX.  Currency must be in USA dollars made payable to INTERNATIONAL AWARDS GROUP, LLC.

INTERNATIONAL AWARDS GROUP must receive payment within 7 business days following the completion of your online entry submission in order to process your entries, otherwise the entries will be withdrawn from the competition.

For bank transfer payments: ALL OF YOUR BANK'S TRANSFER FEES MUST BE PREPAID BY YOU and an additional $35 US dollars will be added to the total amount on your invoice to cover intermediary bank transfer fees. And, you MUST include your invoice number on your bank transfer instruction forms so we can match your payments to your order.

Your invoice number and our bank transfer information  will be available to you just prior to checkout. You will be able to print your invoice for your accounting department so they can execute the transfer.

Late Entry Fee: Any entry submitted after the official Final Deadline date may be subject to a 10% Late Entry Processing Fee.

Refund Policy: Refunds of Entry Fees will only be granted if a request is made within 14 days of submitting entries and then a $100 fee will be charged to cover additional administrative costs. After 14 days, because entries will have been processed and entered into our system, no refunds will be granted but we will be able to block the entries from the judging schedule. No refunds will be made once judging begins.


3. ELIGIBILITY

To be eligible for the 2012 competition, entries must have been first produced, released, exhibited, screened, aired, streamed or shown online between September 1, 2010 and October 3, 2011, the final deadline.
 

4. SINGLE EPISODE AND SERIES REQUIREMENTS
There are several ways to deliver your entries to us and the length of your entry or size of the file determines which method to use. In order to be uploaded, your program must have a file size of less that One GIG. (see 14. TECHNICAL REQUIREMENTS for details)

SINGLE  entries under 90 seconds  (TV Promotions, IDs, or Opens) can be uploaded via our website.  Full instructions will arrive via email within one hour of completing checkout.

SINGLE entries up to 10 minutes in length may be submitted in full on DVD.

SINGLE entries longer than 10 minutes in length should be submitted in full on DVD. In addition, you have the option of submitting a cutdown on DVD. A cutdown is an excerpt of the full work or a compilation of  a series of clips resulting in a piece 7-10 minutes in length that best represents the essence of the submission.

SERIES entries should feature up to three episodes or segments that best represent the entire series. The three episodes should be submitted in full on separate DVDs. In addition, you have the option of submitting three separate cutdowns on DVD. Edit each episode (or compile a series of clips) resulting in a piece 7-10 minutes in length that best represents the essence of the submission.
 

5. ONLINE FORMS

We no longer accept offline paper forms.  Please use our online entry system for each of your submissions. A printable record of the total for all your entries will be automatically generated at Checkout. This record will include an invoice for the total amount due and shipping instructions, along with  Entry Item ID labels for submissions being mailed.

IMPORTANT: You must do the following three things before you package your entries for mail or courier:

1) As soon as you receive the email sent to you immediately after checkout, make extra copies.

2) Cut out the Entry Item ID labels provided in the second half of the record and attach to each individual entry. Attach the provided mailing address label to the package to be shipped. IMPORTANT: These labels contain important coding information specific to each entry and MUST be attached.

3) Enclose a copy of the record you received immediately after checkout in the shipping carton along with your entry(s).

Note: All shipping costs, insurance, customs duties and handling fees for all entries must be prepaid by the sender. We cannot assume responsibility for customs clearance. Send labeled materials, along with the computer-generated invoice to:

New York Festivals c/o Your Awards Company
260 West 39th Street, 10th Floor
New York, NY 10018, USA
Tel. 212.643.4800
 

6. CATEGORIES

Select the category that most closely relates to your submission's type of porgram, primary purpose or target audience. You may enter the same production or program in multiple categories,  including program categories and technique categories. There is an entry fee for each category you enter.  Individual entries are evaluated for their intrinsic merits – without comparing them with others. Each entry is, in effect, in competition with itself, and is measured by our international award-winning jury of experts using an industry-accepted standard of excellence. The number of entries in a category has no bearing on how each entry is scored by the jury.

The categories for Television & Film are divided into two main groups:  there is a group for submissions which are distributed/transmitted and a group for submissions which are exhibited/screened.  The first group includes News Programs, News Reports/Features, Entertainment Programs, Entertainment Specials, Promotions, Station IDs, Opens, Documentaries, Music Videos, Online Programs, Student productions/webisodes and categories for arts/techniques.

The second group includes Feature Films, Documentary Films, Short Films, Industrial Productions, Corporate Presentations, Business Theater, Event Venue Productions, Home Videos, Education/Information Productions, and categories for crafts/techniques.

See Categories listing for additional explanations.

7. TRANSLATION

Productions not produced in the English language must have either subtitles or overdubbing in English (preferred) or a detailed synopsis and translation of the first and last 10 minutes of the entry in English submitted during the online entry process. The translation must be submitted digitally either in the translation box provided on th eonline entry form or as a word document on a CD. Translations may only be edited after the entry process is complete by notifying NYF Processing.
 

8. SYNOPSIS

A synopsis that includes the purpose and target audience of your entry may be included during the online entry process. This synopsis should not exceed 500 words and is seen by the judges. 
Business/Industrial Theater entries may include a resume of the show (outlining development, goals and results), detailed production notes, audience demographics, and any other information you wish the judges  to take into account.
 

9. JUDGING & AUDIENCE SIZE

For TV Categories Only
Programming and promotion spot entries will be judged according to market size: local, regional, national or syndicated. Locally-produced programs or series aired on a local station will be matched up for judging by local market size so they will compete with programs of similar market sizes. On the Entry Form, indicate market size by choosing one of the following options:

A. Local Major Market:
USA: Top 25 Nielsen (DMA) Markets  - more than 1,114,970 TV Households
Outside USA: Number of TV households is greater than 870,700, or market population is greater than 2,104,400.

B. Local Medium Market:
USA: Top Nielsen (DMA) Markets - between 1,102,080 and 416,630 households.
Outside USA: Number of TV households between 335,000 and 870,700, or market population is between 842,200 and 2,104,400.

C. Local Small Market:
USA: Top Nielsen (DMA) Markets 76 and Smaller - Number of TV households 416,630 and below.
Outside USA: Number of TV households is less than 335,000, or market population is less than 842,900

D. Regional Market

E. National Market

F. Syndicated Market

 
10.  CREDITS
When submitting your credits, be aware that if your entry is a winner, the name of the entering company, name of the network/brand (if any), and title of the entry will appear on the trophy which is given to each winning entry. We also include the year of the competition. You may purchase personalized trophies with customized credits for the individual people involved in the creation of the work.  Certificates list four names with corresponding job titles. An additional eight names with job titles can be listed in the showcase section of our website. Finalists, when notified, will be given the opportunity to correct credits.  However, if no corrections are made, credits listed during the entry process will be considered the credits of record.


11. DISPOSITION OF ENTRY/ERRORS & OMISSIONS

Entries and materials submitted will not be returned and may be displayed, shown, duplicated, published or reproduced for educational and/or promotional purposes as New York Festivals®  deems appropriate. By entering, the entrant agrees to hold New York Festivals® and any of its affiliated companies exempt from any costs or expenses of any claim arising out of any such use.

Entrants have the option to not have their entry shown in its entirety on our websites by exercising the option listed on the online entry form. Entrants who exercise that option may upload trailers once judging has concluded if they desire to showcase their winning entries.

New York Festivals ® assumes no responsibility for the acts or omissions of those individuals or entities submitting entries pursuant to this notice. All submitting entities and/or individuals are advised to review submissions with respect to correct name credits and other information.
 

12. AWARD ANNOUNCEMENTS & PROMOTION

Finalists will be announced in January and the Grand, Gold, Silver, and Bronze winners will be announced at an awards ceremony held in Las Vegas at The NAB Show on April 17, 2012. The Specialty Awards of Broadcaster of the Year and Production Company of the Year will be announced at that time.  Press releases will be sent to international wire services and to the trades. New York Festivals® winners may refer in advertising and publicity to the fact that they are a New York Festivals® winner and, for one year after the award was bestowed may use a replica of the New York Festivals® medal or the New York Festivals® logo in such advertising. A ® registration mark must accompany the use of the image. 

13. UNDPI AWARD

In collaboration with the United Nations Department of Public Information, New York Festivals® established the UNDPI Awards in 1990 to honor television programming that best exemplifies the aims and ideals of the United Nations. Programs that achieve Finalist status are eligible to compete for these prestigious annual awards at no additional cost.   Global concerns of particular interests to the United Nations include peace and security; advancement of women; social development; health issues including HIV/AIDS; human rights; crime and violence; literacy; sustainable development; and the fight against poverty.Eligible finalists will be judged by a blue ribbon panel convened by the United Nations to select Gold, Silver, Bronze, and Finalist United Nations Award Winners. Results will be announced at the April 2012 ceremony.
 

14. TECHNICAL REQUIREMENTS

TEXT FORMATTING:
All entries must use the following standards for text formatting. These standards allow us to better judge and showcase your work.
Title of Entry and Brand Name Format:
Proper Case (all first letters capitalized) must be used in the title and brand name. Series entries must be named with a single series title or with individual program titles separated by slashes.
Single Entry Example: Title Of Entry
Series Example: Title One / Title Two
Series Example with overall title: Series Title of Entry

TRANSLATION/SYNOPSIS FORMATTING:
Include text in Sentence Case (first letter of each sentence capitalized). Do not use all capital or all lowercase letters.
Example: This entry is a children's program. It is targeted toward ages 8 to 14.

CREDITS FORMATTING:
Talent names and job titles must be in Proper Case (all first letters capitalized). Do not use all capital or all lowercase letters. There is a separate field for each name and each title. Do not abbreviate job titles unless necessary.

ENTRY FORMATTING:
New York Festivals displays your entries in an encoded format to our online GrandJury to judge. We no longer accept entries on tape-based media. While we accept many formats, in order to showcase your entry in the best possible way, we advise the following technical specifications. 

Please maintain the original frame rate and frame size (SD - 640x480 and HD - 1920x1080 or 720x1280) of your entry. Judges have commented that Time Code or watermarks are distracting so we ask that you submit the on-air/final version of your entry. Please note on your slate whether your entry is 16x9 or 4x3.

Entries submitted  via upload to our website or FTP:
Our streamlined online entry system will let you know how long it will take to upload your file, based on its size, your internet connection and  web traffic. A typical 30-second spot will be ~8MB in size. However, a 30-second spot in HD will be considerably larger.  In order to be uploaded, your program must have a file size of less that One GIG.

Remember that your own internet connection will also determine how long the upload process will take for your entry.  All uploaded videos must be in the QuickTime .mov format..  Entries must be native resolution (16x9 or 4x3, HD or SD) with stereo audio and h.264 encoding. Please note on your slate whether your entry is 16x9 or 4x3.


Once you have checked out  and you have indicated that you wish to upload your entry(s) to our website, you will receive emails containing links that will allow you to directly upload your entry(s) directly from your computer into our system, using a browse function.

Entries submitted by mail or by courier:
Video entries must be submitted on DVD (either NTSC or PAL systems). New York Festivals is 3D and HD-compatible! We recommend that you maintain the original frame rate and frame size of your entry and native resolution.  If submitting a DVD that is burned in-house, you must remove all region and security encryption. Please note on your slate whether your entry is 16x9 or 4x3.

Entries which are urls/links:
If you use this option, we recommend that you follow the file size and formats above.  Please remember to keep the links active through the entire process including the ceremony.





© 2011 International Awards Group, LLC